Using Outlook to receive emails


Launch Outlook

Select “Tools” from the Menu bar.

Select Accounts Settings” from the Tools menu. The Accounts Settings window will appear.

Under the Email tab, select “New.” The “Add New E-mail Account” window appears.

Choose a server type. In most instances you will use a ” Microsoft Exchange, POP3, IMAP or HTTP” connection. If you are adding a Hotmail account, you will want to select “Other.” Click “Next.”

Enter e-mail settings. Fill in:

Your Name – use your full name and use title case (e.g. Jane Doe) as this is how your name will appear when others receive your email

Email Address

Password (established when you set up the mail box with your hosting company)Click “Next.”  Outlook will attempt to auto detect your email server settings.


If Outlook is unable to detect your email server settings (contact hosting company for server details)

Check the box next to  “Manually configure server settings.” Click “Next.”

Choose your E-mail Service type.  For most email account you will use “Internet E-mail.” For Hotmail accounts, choose “Other.” Click “Next.”

Locate the Server Information section.

Select “Account Type.” Most of the time this will be “POP3,” but please confirm with your hosting company.

Incoming mail server – this is the mail server address for your hosting company where you will be checking your mail

Outgoing mail server – this is the mail server address for your Internet connection so it will come from the company that provides your Internet service

Locate the “Logon Information” section.

Enter your “User Name” (often the first half of your email address – the part before the @ – or your full email address. Be sure to check with your hosting company)

Enter your “Password” if it did not get carried over from Step 6c.

Check the box next to “Remember password”

Test account settings to make sure your address and settings are working properly. (Note: You must be connected to the Internet to perform this test.) Click the “Test Account Settings.” You may need to adjust some of your settings. To do so, click “More Settings.” After settings are correct, click “Next.”


Click “More Settings.”  The “Internet E-Mail Settings” window appears.

Go to the “Outgoing Server” tab

Check the box next to “My outgoing server (SMTP) requires authentication.”

In most cases select “Use same settings as my incoming mail server” radio button.

Click “OK.”

A Congratulations screen will appear. You have successfully entered the required account information. Click “Finish” to exit the email wizard. To add more email addresses to Outlook, repeat these steps.

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